Police Clearance Sample of Philippines

The Philippine National Bureau of Investigation (NBI) clearance, often called a police clearance certificate (PCC), is an essential document for Filipinos. However, when you get a sample clearance, it can be confusing. Many people struggle to understand the format – what each section means and the purpose of specific details like aliases or place of birth.

In this blog, we’ll solve all these issues, offering a solution through a detailed explanation of a sample clearance. We’ll explain each section, explaining its purpose and the significance of each element. 

What is a Police Clearance Sample?

A police clearance sample, also known as a police character certificate or certificate of good conduct, is a document issued by law enforcement that verifies an individual’s criminal history within a specific jurisdiction. It typically confirms that the applicant has no criminal record or any charges pending against them.

The format of a police clearance sample can vary depending on the issuing authority.

Requirements of Police Clearance Sample

Here are some specific situations where a police clearance sample might be required:

• Applying for a visa or permanent residency abroad
• Getting employment, particularly in sectors like finance, education, or healthcare
• Working with children or vulnerable populations (e.g., volunteering)
• Obtaining a professional license or approval
• Adopting a child

Philippines Police Clearance Sample 

Here is a sample of police clearance:

Police Clearance Sample Format

The Philippines Police Clearance Sample format may vary slightly depending on the issuing office, here’s a general idea of what a Philippine Police Clearance Sample might look like:

Heading:

• Republic of the Philippines
• National Police Commission
• Philippine National Police
• (Name of Issuing Police Station/Office) – Address and Office Code

Body:

• Title: Police Clearance
• Applicant Information:
  • Full Name (First, Middle, Last)
• Clearance Statement:
  • “This is to certify that the above-named person has NO DEROGATORY RECORD on file as of this date.” (or similar wording)
• Purpose: (Optional) May specify the reason the clearance was obtained (e.g., for employment)
• Fingerprint Impressions: Applicant’s thumbprints may be included below this section.
• Issued By: Signature and Name of Duty Officer, Designation (e.g., PEMS – Police Examination and Monitoring Section)
• Approved By: Signature and Name of Officer-in-Charge, Designation
• Date Issued

Police Clearance Sample Validity

The validity of a police clearance sample typically ranges from three to six months from the date it’s issued. It can also depend on the issuing authority.

Sample of police report in the Philippines

Heading:

• Republic of the Philippines
• Department of the Interior and Local Government (DILG)
• Philippine National Police (PNP)
• (Name of Police Station) – Address and Station Number

Body:

• Type of Report: (e.g., Blotter Report, Investigation Report)
• Date & Time Reported:
• Complainant:
  • Full Name (First, Middle, Last)
  • Address
  • Contact Number
• Respondent/Suspect: (If known)
  • Full Name (First, Middle, Last) (if unknown, use “John Doe”)
  • Address (if unknown, use “Unknown”)
• Nature of Incident: (Brief description of the crime or incident)
• Narrative of the Incident: (Detailed account of what happened, including date, time, and location)
• Witnesses: (Names and contact details, if available)
• Attached Documents: (List any evidence collected, e.g., photos, sketches)
• Investigating Officer: Name, Rank, Badge Number

Report Conclusion: (Optional)

• May include a summary of initial findings or recommendations for further investigation.

Signatures:

• Complainant (acknowledging the report’s accuracy)
• Investigating Officer

Example Scenario: Theft Report

Type of Report: Blotter Report

 Date & Time Reported: May 25, 2024, 10:00 AM

 Complainant: Maria Santos

 Address: 123 Rizal Street, Makati City

 Contact Number: 09123456789

 Respondent/Suspect: John Doe (unknown)

 Nature of Incident: Theft

 Narrative of the Incident: Example: Ms. Santos reported that her black mobile phone was stolen while she was eating at a restaurant on May 25, 2024, at 9:00 AM. The phone is a brand X with model Y, and its IMEI number is 123456789012345. She has no leads on the suspect.

 Witnesses: None at this time.

 Attached Documents: None

 Investigating Officer: Police Officer John Cruz, PPO-1234

Police Clearance Certificate Sample

The police clearance sample certificate is typically look like as mentioned below:

The example of police clearance certificate  may differ depending on the issuing office, a Philippine Police Clearance Certificate typically looks something like this:

Heading:

• Republic of the Philippines
• National Police Commission
• Philippine National Police
• (Name of Issuing Police Station/Office) – Address and Office Code

Body:

• Title: Police Clearance
• Applicant Information:
  • Full Name (First, Middle, Last)
• Clearance Statement:
  • “This is to certify that the above-named person has NO DEROGATORY RECORD on file as of this date.” (or similar wording)
• Purpose: (Optional) May specify the reason the clearance was obtained (e.g., for employment)
• Fingerprint Impressions: Applicant’s thumbprints may be included below this section.
• Issued By: Signature and Name of Duty Officer, Designation (e.g., PEMS – Police Examination and Monitoring Section)
• Approved By: Signature and Name of Officer-in-Charge, Designation
• Date Issued

FAQs

Conclusion

This blog covers all the things you need to know about police clearance samples. Now, you can easily understand the meaning and purpose of each section provided in a police clearance sample or report.